Document Scanning Services Essjay, an ISO 29861:2009 and CMMI Level 3 certified company in Mumbai, offers high-speed, quality document scanning and digitization services. We convert bulky paper documents into precise, space-saving digital archives using state-of-the-art equipment. Our services cater to both public and private sectors.
Document Digitization Services Essjay simplifies searching, accessing, and retrieving PDF information through advanced indexing and OCR technology. With 30 years of experience and robust quality control software, we ensure accurate, industry-standard digitization.
Indexing: Our automatic indexing software tags documents for easy retrieval, integrated into our document management system.
OCR: Convert scanned documents and PDFs into editable and searchable data for enhanced accessibility and usability.
Transform your document management with Essjay's reliable and efficient digitization services.
Space Saving: By converting bulky paper documents into compact digital files, you free up physical storage space. This allows for a more organized and clutter-free environment, making it easier to manage and maintain records.
Improved Accessibility: Digital documents can be quickly searched, accessed, and retrieved, significantly reducing the time spent looking for specific information. This enhances productivity and efficiency within your organization.
Enhanced Security: Digital files can be protected with advanced security measures such as encryption, password protection, and access controls. This ensures that sensitive information is safeguarded against unauthorized access, loss, or damage.
Cost Efficiency: Digitizing documents reduces the need for physical storage, which in turn lowers the costs associated with renting or maintaining storage space. Additionally, it minimizes expenses related to printing, copying, and paper supplies.
Environmental Impact: Reducing paper usage by digitizing documents helps lower your carbon footprint and contributes to environmental sustainability. This eco-friendly approach not only benefits the planet but also aligns with corporate social responsibility goals.
Our document scanning service offers complete outsourcing solutions tailored to meet your needs, including secure document collection and transport, urgent file access, and the use of our "ScanNplus" system for direct scanning into our digital archive. We provide secure digital delivery of scanned files via password-protected disks, hard drives, or online platforms, ensuring global access. Additionally, we offer various document handling options, such as secure destruction with certification, secure storage, or the return of original documents to your office.
Our onsite document scanning service ensures the secure handling of confidential documents by conducting the entire scanning process at your premises. We bring high-speed scanners and set up a professional environment to prepare, scan, and quality-check documents. Our experienced team installs and operates the necessary equipment, ensuring a quick setup and minimal disruption to your operations. This service guarantees confidentiality, efficiency, and immediate access to digitized documents, all within the secure confines of your location.
Our on-demand scanning service offers a flexible and cost-effective solution with a pay-as-you-go model, securely storing your paper records in our warehouse and providing swift digitization when needed. You receive a secure link directly to your desktop for instant access to our online system, ensuring seamless document retrieval and management while safeguarding your physical records.
Our day-to-day onsite scanning service securely handles confidential documents at your premises, with experienced operators managing daily scanning, indexing, and uploading. We provide customized, cost-effective solutions tailored to your needs, ensuring confidentiality, operational continuity, and seamless integration into your daily workflow.
In addition to standard documents, there are a variety of specialty document scanning services that are available. Some of the most common services include.
Essjay offers secure document collection with tracked vehicles and staff. We provide labelled archive boxes for organized transport. Our free collection service ensures safe and cost-effective delivery for digitization.
In the Data Preparation and Barcode Generation Process, client data is cleaned and standardized, unique barcodes are generated and affixed to documents, and this information is integrated into a database. A 100% File Present Verification ensures accuracy, supported by regular audits and continuous improvement.
Before scanning, documents are meticulously prepared: staples and bindings are removed, pages are aligned, documents are batched, and barcodes are inserted. This ensures efficient, accurate, and traceable digitization.
Before scanning, documents are meticulously prepared by removing staples and bindings, straightening pages, organizing into batches, and inserting pre-generated barcodes. This ensures efficient, accurate, and traceable digitization.
Our software automates barcode detection, file splitting, and naming, integrating documents with our database by barcode numbers. This ensures efficient organization and easy access to documents.
After scanning, documents are indexed by linking barcodes to our database for easy retrieval, using either pre-provided data or information extracted from the scanned documents. This ensures accurate cataloguing and easy access.
We ensure high-quality scanning with continuous operator monitoring, midrange scanners, random batch checks, and immediate rescanning of any issues, guaranteeing reliable and accurate digitization.
After scanning and indexing, we verify the completeness and accuracy of digitized documents by cross-referencing with original index information, investigating discrepancies, and reporting results to ensure all documents are accurately digitized and accounted for.
After scanning, we use OCR technology to convert documents into searchable PDFs, making text searchable and extractable within a Document Management System (DMS). This process enhances document accessibility, usability, and efficient information retrieval.
We tailor our output to your requirements by delivering documents in preferred formats, organizing files as specified, creating index files if needed, and following your naming conventions. This ensures seamless integration and usability of digitized documents.
After scanning, we securely deliver digitized documents via HDD or cloud, integrate files into your systems, or use "ScanNplus" for direct site scanning. Access is protected with passwords and AES 256 encryption.
After scanning, you can choose to have your documents securely returned, stored in our warehouse, or securely shredded and recycled with a certificate of destruction provided. These options ensure flexible and secure document management post-scanning.
Essjay Infosystem PVT. LTD. is a Service oriented multicultural INDIAN Company established in 1991 and incorporated in 2006. Essjay is a pioneer and leader in information technology industry, plays an active position in printing and IT industry in India Located in financial capital of India, Mumbai.
